Invoice Generator

Fill in your details, add items, and download a clean one-page PDF invoice with discount and 13% VAT - built entirely on your device.

Your business

Customer

Required - the PDF is generated with this name on it.

DescriptionQtyRateAmount

1,500.00

Discount0%

VAT13%

Notes (payment terms, thanks…)

Subtotal Rs. 1,500.00

VAT (13%) +Rs. 195.00

Total Rs. 1,695.00

In words: एक हजार छ सय पन्चान्नब्बे (one thousand six hundred ninety-five) only

For Nepali or Hindi item names, please use English letters - standard PDF fonts cannot embed Devanagari.

What every Nepal invoice should include

A proper invoice clearly names both the seller and the buyer, carries a unique invoice number, the issue date and a line-by-line list of what was sold. Add your business address, contact number and any PAN/VAT registration details so the document is accepted for accounting and tax filing with the Inland Revenue Department.

PAN and VAT numbers in Nepal

Businesses registered for VAT must print their 9-digit VAT/PAN number on the invoice, and VAT-registered suppliers issue a tax invoice showing 13% VAT separately. If you are not VAT-registered you can simply leave the VAT at 0% - the PDF is still a perfectly valid bill or receipt for your customer.

VAT, discounts and the total in words

Nepal applies a standard 13% VAT on most goods and services. The tool lets you apply a discount first and then VAT on the reduced amount, exactly as Nepali books are kept. The total is also written out in words (e.g. "One thousand five hundred rupees only"), which banks and customers expect on formal invoices.

TDS and when it applies

For certain payments - like rent above the threshold, professional or technical service fees, and commissions - the payer must deduct Tax Deducted at Source (TDS) and deposit it with the IRD. This generator focuses on the invoice itself; if TDS applies, note the deducted amount in the Notes field so both sides agree on the net payable.

Due dates and payment terms

Most Nepali businesses use net-7, net-15 or net-30 terms. State the due date or "payment within X days" clearly in the Notes field so there is no confusion. A dated invoice also helps you track ageing receivables and follow up politely if a payment is late.

Sending the invoice as a PDF

Once downloaded, the PDF is a clean, one-page A4 document you can email, WhatsApp or print. Because everything is generated in your browser, none of the customer or amount details ever leave your device - handy when you are billing from a phone on the go.

100%

Free, always

Sign-up needed

Unlimited

Invoices

A4 PDF

Ready to send

Offline

Works without net

Made for businesses in Nepal

From freelancers to wholesalers, here is where a free, private invoice generator saves a paid accounting app or a trip to the print shop.

Freelancers & consultants

Designers, photographers and tuition teachers in Nepal bill clients with a proper invoice showing PAN, bank and amount — no Excel or accountant needed.

Small shops & suppliers

Kathmandu and Birgunj wholesalers issue itemised invoices to retailers with automatic totals and VAT, printable or shareable on WhatsApp.

Contractors & electricians

Tradespeople who finish a job and need instant proof of charge can generate a clean PDF on the spot from a phone.

NGOs & co-operatives

Field offices raise supplier and transport invoices that match their bookkeeping format without buying accounting software.

Ride & delivery drivers

Gig workers billing a company for fuel or delivery jobs get a simple, professional record instead of a handwritten note.

Hostel & homestay owners

Guesthouse owners in Pokhara and Kathmandu invoice travel agents and groups with itemised stay and service charges.

What is an invoice generator, and how does this free Nepal tool work?

An invoice generator builds a properly formatted bill from the items you enter, instead of you laying it out in Word or Excel. Scolar’s Invoice Generator is a free, browser-based tool for Nepal: add your business and customer, list items with quantity and rate, and totals, VAT and the grand total calculate automatically. Download a clean one-page A4 PDF to email, share on WhatsApp or print — no sign-up, no watermark, nothing uploaded.

Why it is free, with no sign-up and unlimited use

The invoice and PDF are produced inside your own browser, so there is no server storing your customer names, amounts or PAN and no account to create. That is why the tool stays 100% free, adds no watermark, asks for no email, and lets you raise unlimited invoices.

How to make an invoice, step by step

Fill in your business and customer details, including PAN and bank if you have them.
Add line items with description, quantity and rate - totals, VAT and grand total calculate automatically.
Download the one-page A4 PDF to email, share on WhatsApp or print, or copy the text for a quick message.

Getting paid in Nepal

Add your PAN and bank details so the PDF doubles as a tax-friendly record, set an issue date and payment terms in Notes, then send it the same day. Because the file is built locally, sensitive client and amount data never leaves your device — handy when billing from a shared or public computer at a cyber café.

“A Nepali small business should not buy accounting software just to send an invoice. Add items, download the A4 PDF — free, on any phone.”

Invoices raised by Nepalis, free

My clients expect a proper invoice with PAN and bank details. I make it here in a minute and email the PDF — no Excel, no watermark.

BM Bibek Maharjan Freelance designer · KTM

For wholesale orders I send itemised invoices on WhatsApp straight from this tool. Totals and VAT calculate themselves, which saves me mistakes.

MS Mina Shrestha Boutique owner · Birgunj

After a job I generate the invoice on my phone and show the PDF to the customer. They pay faster when it looks official — and it is free.

TG Tanka Gautam Electrician · Pokhara

How it works

Fill in your business and customer details, then add each item with its quantity and rate.

Adjust discount and VAT (13% by default for Nepal) - the total updates live, with the amount in words.

Click Download invoice PDF to get a clean one-page A4 file you can email, print or share.

Why use this tool?

Runs entirely in your browser - customer and amount details never leave your device.
VAT is calculated on the discounted subtotal, matching how Nepali books are kept.
The total is printed in words (e.g. "One thousand five hundred rupees only"), as banks expect.
Use the Notes field for payment terms, PAN/VAT details or TDS notes.

Frequently asked questions

What details do I need on an invoice in Nepal?

Include your business name, address and phone, the customer name, a unique invoice number, the issue date, and a clear list of items with quantities and rates. VAT-registered businesses should also show their 9-digit VAT/PAN number and 13% VAT separately.

Does the invoice include VAT automatically?

Yes. Set the VAT slider to 13% (or 0% if you are not VAT-registered) and the tool calculates VAT on the discounted subtotal and prints the total in words, matching how Nepali invoices are usually prepared.

Do I need to register for VAT to use this?

No. Anyone can create a bill or receipt here. Simply keep VAT at 0% if you are not VAT-registered - the document is still valid for your customer and for your own records.

What is TDS and does this tool add it?

TDS (Tax Deducted at Source) applies to specific payments like rent or professional fees and is deducted by the payer, not the issuer. This tool builds the invoice itself; if TDS applies, note the deducted amount in the Notes field so the net payable is clear.

Can I set a due date on the invoice?

Yes. Use the issue date field and add your payment terms - for example "Payment due within 7 days" - in the Notes box. A dated invoice with clear terms helps you track and follow up on payments.

How do I send the invoice to my customer?

Click Download invoice PDF to get a clean one-page A4 file you can email, share on WhatsApp, or print. Everything is generated in your browser, so customer and amount details never leave your device.

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